How Event Organizers Are Transforming Corporate Events in Indonesia: Daikin - DASI Dealers Gathering 2025 Case Study
TL;DR
Event organizers managing Daikin's 200-person corporate gathering replaced manual Excel/WhatsApp processes with Trxpo's integrated platform, achieving dramatic results: check-in time reduced from 1-2 minutes to 10 seconds per person, saved 10+ hours of manual work, and delivered real-time attendance tracking. The transformation demonstrates how Indonesian EOs can gain competitive advantages through smart event technology.
The Current Reality for Indonesian Event Organizers
In Indonesia, many corporate events still rely on manual systems; Excel spreadsheets for guest lists, Google Forms for RSVPs, and paper-based check-ins that create bottlenecks and frustrated attendees. For event organizers (EOs), this means sleepless nights before events, constant anxiety about no-shows, and hours of post-event data compilation. If you're an event organizer who's ever found yourself frantically cross-referencing multiple spreadsheets while guests queue impatiently at registration, you're not alone.
The Daikin Challenge: A Familiar Story
The recent DASI Dealers Gathering 2025 showcased how forward-thinking event organizers are revolutionizing corporate event management in Indonesia. Managing 200 attendees across 24 tables, the event organizers faced the typical challenges that plague corporate gatherings: tracking RSVPs from busy executives, managing VIP seating arrangements, ensuring smooth check-ins, and providing real-time attendance updates to stakeholders. Instead of relying on the usual combination of Excel, WhatsApp groups, and manual processes, they partnered with Trxpo's all-in-one MICE management platform and the results were transformative.
Before vs. After: The Numbers Don't Lie
Traditional Approach
Traditional event management typically involves juggling multiple tools: Excel for guest lists, Google Forms or Eventbrite for registrations, WhatsApp for communications, and manual check-in processes. This fragmented approach often results in data discrepancies, communication gaps, and stressed event teams.
Trxpo Integration Results
With Trxpo's integrated platform, the Daikin event achieved remarkable efficiency gains: check-in time per person dropped from 1-2 minutes to just 10 seconds, while the team saved over 10 hours of manual data entry. More importantly, the platform enabled proactive event management through real-time dashboard reporting, allowing organizers to monitor attendance rates, follow to stakeholders
The Three Pillars of Modern Event Management
The success of the Daikin event demonstrates that effective corporate event management in today's landscape requires three critical elements:
Intelligent Automation - Personalized digital invitations with embedded QR codes containing seat assignments and souvenir tiers
Real-time Visibility - Live dashboard tracking for attendance monitoring and proactive guest management
Seamless Integration - Unified communication through email and WhatsApp channels
The result wasn't just operational efficiency, it was elevated professionalism that impressed both attendees and stakeholders, with Daikin's team praising the increased visibility and streamlined processes that Trxpo brought to their event management.
Your Competitive Edge in Indonesia's Event Market
While traditional tools require event organizers to piece together multiple platforms, often leading to data silos and communication breakdowns, Trxpo's comprehensive approach eliminates these pain points entirely. From automated RSVP tracking to instant post-event analytics delivered within 24 hours, the platform addresses every stage of the event lifecycle. For Indonesian event organizers looking to differentiate themselves in an increasingly competitive market, adopting integrated event technology isn't just about efficiency—it's about delivering the professional, seamless experiences that modern corporate clients expect.
Ready to transform your event management approach?
Whether you're managing intimate corporate gatherings of 100 or large-scale conferences with thousands of attendees, Trxpo's comprehensive MICE management platform can revolutionize your event operations and client satisfaction.